Grafted Life Replatform

Chicago and Northern Michigan

818-634-4364 | [email protected]

January 2025

PROJECT OVERVIEW

This proposal outlines the scope, timeline, and estimated cost for a comprehensive website redesign for Grafted Life. The new site will streamline user experiences, integrate modern functionalities, and create distinct visual identities for the Evangelical Spiritual Directors Association (ESDA) and Church Formation resources, while maintaining a unified backend. The project focuses on creating a user-centric platform that fosters engagement, simplifies access to resources, and enhances overall efficiency for both users and administrators.

Project Objectives

A New WordPress Foundation

The transition to WordPress will provide Grafted Life with a powerful, flexible platform built for growth and ease of use. This foundation will empower the team to manage updates effortlessly while ensuring the site remains dynamic and engaging for users.

Leverage WordPress’s intuitive tools, like Elementor, to streamline content updates without requiring technical expertise.
Establish a scalable framework that supports future enhancements, such as learning modules, advanced analytics, or additional membership features.
Ensure consistent performance and security through regular updates and robust hosting solutions, building trust with users and safeguarding sensitive data.

Separate Sections with Unique Branding

Grafted Life’s mission spans diverse audiences with distinct needs. Creating dedicated sections for ESDA and Church Formation will ensure each audience finds content tailored to them, while maintaining a unified overarching identity.

Create distinct sections for ESDA and Church Formation resources, each with unique visual styling and potentially separate URLs.
Maintain a cohesive user journey from a Grafted Life landing page, ensuring clarity and ease of navigation.

Enhanced User Experience

A website that prioritizes clarity and accessibility empowers users to navigate with ease. By focusing on intuitive design and robust search capabilities, this redesign will help users quickly locate resources and engage more deeply with the ministry.

Simplify navigation to key resources like podcasts and articles, making it easier for users to find what they need quickly.
Improve search functionality with tools like SearchWP or Elastic Search to ensure materials are easily discoverable.
Build responsive, accessible designs that accommodate multiple device types, enhancing usability for all audiences.

Efficient Backend Management

Simplifying backend operations ensures Grafted Life’s team can focus on ministry rather than technology. A streamlined WordPress platform will reduce the complexity of updates while enabling staff to maintain the site efficiently.

Transition to WordPress for streamlined updates and cost-effective maintenance, leveraging Elementor for intuitive page building.
Empower staff with tools to make updates without technical expertise, reducing ongoing maintenance costs and delays.

Membership and CRM Integration

Empowering Grafted Life with seamless membership and CRM tools will enhance relationships with users and stakeholders. Integrated systems will improve data management and support personalized engagement across all areas of ministry.

Support layered memberships with distinct paywalls using plugins like MemberPress.
Seamlessly integrate Salesforce CRM to manage church partnerships, events, and memberships, ensuring data consistency across platforms.

Robust Security Measures

Security is fundamental to user trust and operational continuity. By implementing strong safeguards like SSL encryption, regular updates, and secure authentication, the new platform will protect data and ensure reliability.

Implement industry-standard security practices, including regular updates, SSL encryption, and robust user authentication.
Use secure plugins and hosting environments to safeguard user data and prevent vulnerabilities.

Project Timeline

We understand the importance of a timely launch. Here’s our proposed 5-month timeline that gets us there. (Note: timeframe subject to change pending timely feedback and other considerations, but we will communicate as much as possible)

February 2025

Kickoff meeting to review finalized scope, confirm WordPress hosting, and establish project milestones.
Begin wireframing key pages for ESDA and Church Formation sections. Share initial designs for feedback.
Iterate on wireframes and begin creating low-fidelity mockups using Elementor.
Finalize style guide and approve visual direction.

February 2025

March 2025

Develop page templates for ESDA and Church Formation resources.
Integrate core plugins, including MemberPress and SearchWP.
Build key functionalities such as membership paywalls and user dashboards.
Conduct stakeholder reviews of the ESDA section and refine features based on feedback.

March 2025

April 2025

Develop and test the Church Formation section.
Begin integrating Salesforce CRM and test workflows.
Conduct end-to-end testing for functionality, usability, and security.
Review mobile responsiveness and accessibility compliance.

April 2025

May 2025

Migrate content to the new platform and perform QA testing.
Conduct stakeholder training on managing WordPress with Elementor and integrated plugins.
Final review and bug fixes.
Official site launch and post-launch support begins.

May 2025

June 2025

Monitor site performance, resolve any emerging issues, and provide additional staff training if needed.
Deliver recommendations for ongoing maintenance.

June 2025

Outcomes

Simplified User Access:
- Streamlined navigation and improved search functionality will reduce frustration and increase user satisfaction.
- Visitors will quickly find relevant resources, fostering deeper engagement with Grafted Life’s offerings.
Increased Engagement and Growth:
- Intuitive designs and clear calls-to-action will encourage users to interact more frequently with the site.
- Enhanced membership features and CRM integration will help track user behavior and foster long-term relationships.
Reduced Administrative Burden:
- A user-friendly backend will empower staff to manage content efficiently, saving time and resources.
- Automated processes, such as member registration and payments, will reduce manual tasks.
Enhanced Security and Reliability:
- Regular updates and robust security measures will protect user data and maintain trust.
- A secure platform will reduce risks of downtime or data breaches.
Future Scalability:
- The WordPress platform will support future enhancements, such as LMS functionality and advanced analytics, enabling Grafted Life to grow and adapt seamlessly.

Project Investment

$ 28,500

Discovery and Planning: $3,000
Design: $5,000
Development: $15,500
(focused on plugin configuration and integration)
Testing and Content Migration: $5,000
Training on Backend: Included in Price
4 Weeks Post Launch Support

Payment Schedule

Project Start

$14,250

Project Completion

$14,250

Superlatives

 4.8/5

We have a 4.8 on Google with 29 reviews and counting.

The brains and talent behind The Sky Floor are two of the most incredible developers I’ve ever had the pleasure of working with. Joel and Alan are brilliant, kind, and they care so much about the work they do and the clients they serve. | would recommend The Sky Floor to absolutely everyone!

It has been a joy working with The Sky Floor! These are some very smart and humble guys that know what they are doing. They helped us create a fast, beautiful and easy to update site that was exactly what we were looking for. My favorite thing about working with The Sky Floor is their responsiveness and willingness to help solve problems. You won't be disappointed!

The Sky Floor has been instrumental in the creation, implementation, and maintenance of our website and numerous marketing projects. Everything they have done for us is top-notch.

Big fan of this company. Super-quick with quotes/estimates, and really solid dudes that run the place. Highly recommend for any of your graphic design or website needs!

The Sky Floor is excellent! They do a great job with all components of campaigns, web development/design, and digital marketing. I can't stress how much I have learned from them and been able to implement into my work. I look at them as partners more than consultants and that is one of the best signs of working with someone outside of your company.

I have only high praises for the team at Sky Floor! From the start, they strived to understand the scope and scale of our project. I would not hesitate to use their services again... actually, I look forward to next time!

I have worked with The Sky Floor on four websites revamps now and I have nothing but good things to say about this company. Their design is far superior to most and I have received nothing but high compliments on each of the websites they have done for me.

The Sky Floor has provided us with the most positive experience our organization has had in the last 8 years of working with website development and maintenance companies. They do exceptional work. I have found them to be honest, collaborative, careful in their execution, have high integrity, and are very relational.

The Sky Floor are creative and worked very hard to build a custom website that was fresh and would remain fresh in this rapidly changing web marketing environment. I get many compliments on the website!

The guys at The Sky Floor are rockstars! We had one face-to-face meeting at a hotel by SFO to accommodate our CEO's travel schedule (Thanks Joel, for doing a one day trip from Chicago to SF and back to Chicago that night.), we did a few hours of brainstorming and then they were off and running.It's great to have Silicon Valley development skills without the attitude that often comes with it.

Terms And Conditions

Some simple terms and conditions that go along with the acceptance of this proposal.
We don’t think web projects need complex contracts. Please let us know if you have any questions!

Warranties by The Sky Floor

The Sky Floor represents and warrants to Client that it has the experience and ability to perform the services required by this Agreement; that it will perform said services in a professional and competent manner; that it has the power to enter into and perform this Agreement. However, the Client will not determine or exercise control as to general procedures, formats or sub-contracting necessary to have these services meet Client’s satisfaction.

Completion Date (When Required)

The Sky Floor, LLC and the Client must work together to complete the Web Design Project in a timely manner. We agree to work expeditiously to complete the Web Design Project no later than 28 days after Client has submitted all necessary materials.

Confidentiality

In the course of the Collaboration under this Agreement, a Party (“Receiving Party”) may learn about or come into possession of “Confidential Information” (as defined below) about the other Party or its affiliated organizations or individuals (“Disclosing Party”). The Sky Floor and Client agree not to disclose any Confidential Information and promise to take all reasonable precautions to prevent its unauthorized dissemination, both during the term of this Agreement and thereafter. The Receiving Party agrees to limit disclosure of any Confidential Information to only those employees and agents of The Sky Floor or Client who have a need to know the information. The Receiving Party also agrees not to use any Confidential Information for its own benefit or for the benefit of anyone other than the Disclosing Party. The Parties acknowledge that all Confidential Information is and remains the property of its owner and that no license or rights in the Confidential Information has been or is granted under this Agreement. Receiving Party agrees to return all Confidential Information to the Disclosing Party upon request. For purposes of this Agreement, “Confidential Information” includes, but is not limited to, all information relating to business plans, financial data and budgets, funding, donors, personnel data, employee compensation and benefits information, trade secrets, details of contracts, pricing policies, operational methods, and marketing or public relations plans or strategies related to the business or affairs of The Sky Floor, Client and/or their affiliated organizations or individuals. “Confidential Information” also means any information that derives economic value from not being known to the general public or to others who could obtain economic value from its disclosure or use, which the owner takes reasonable efforts to protect the secrecy of, and any information that could be embarrassing or detrimental to the owner if disclosed publicly.

Governance

This agreement shall be governed by and construed in accordance with the laws of the State of Michigan. Any litigation pertaining to this agreement shall be filed and heard only in either a state or federal court located in Michigan and each party here to hereby submits to the personal jurisdiction of any such court.

Copyrights and Trademarks

The Client unconditionally guarantees that any elements of text, graphics, photos, designs, trademarks, or other artwork furnished to The Sky Floor, LLC for inclusion in the Web Design Project are owned by the Client, or that the Client has permission from the rightful owner to use each of these elements, and will hold harmless, protect, indemnify The Sky Floor, LLC and its subcontractors from any liability.

Project Copyright

The client will be provided with source code for web sites developed, and will retain the right to use and modify the source code for their own purposes. Unless otherwise agreed in writing, clients will not have the right to re-sell any web site product developed by The Sky Floor, LLC, or use the source code provided as the basis for development of future products for anything other than the client’s own use.

Timely Payments

Final payment shall be due, upon Client’s acceptance of the deliverable.

Payments are 50% at signing, 50% upon completion unless otherwise noted. In order for The Sky Floor, LLC to remain in business, payments must be made promptly. If an amount remains delinquent 30 days after its due date, an additional 1.5% penalty will be added for each month of delinquency.

Acceptance of Proposal

Fill out the form, select the options from the proposal you would like to book and press the button. You will be emailed a date stamped copy of the submission.

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818-634-4364 | [email protected]